Perfect event planning is more than just finding an unforgettable venue, stunning accommodations and restaurants galore to wine and dine your attendees. It’s about going that extra mile to make sure everyone feels welcome and included. We’ve put together this short 4-step check-list to easily make your LGBTQ+ attendees feel right at home at your next meeting.
Display the rainbow
One of the best ways to properly welcome LGBTQ+ attendees is by respectfully and appropriately including the rainbow flag in your event. As an internationally-recognized symbol, its inclusion will immediately communicate that your event is a safe space.
Make no assumptions
Ensure to let your attendees take the lead on their individual gender expressions from registration forward, by asking for their pronouns on forms. Train your on-site staff to stay vigilant on attendee identity, and also ensure their body language is open and friendly. (A worthwhile tip is also to never ask for one’s “preferred” pronoun, but just simply their pronoun).
Accommodate everyone
While not every venue is presently outfitted with gender neutral bathrooms, it’s important to make sure everyone feels they’ve got a place to take care of business. More and more restaurants, venues and hotels (like Montréal’s Hotel 10) feature unisex stalls and common handwashing areas, but if only binary bathrooms are available, work with your host location in posting new signage. Something as simple as “urinals & stalls” and “stalls only” instead of “men’s” and “women's” is a small change your attendees will appreciate.
Share the love
Ensure to foster diversity from within your organization — an effort that will be quickly noticed by your LGBTQ+ attendees. And there’s no better way to let your guests know the lay of the land than sharing knowledge of the city’s LGBTQ+ history and events. Montréal’s LGBTQ+ Village is North America’s oldest and largest, and within walking distance from the city’s rainbow-coloured conference centre, the Palais des congrès de Montréal.
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