Meeting in Montréal? What you need to know

published on July 15, 2021
Industry News and Leaders What's New in Montréal

Please note that the information below was last updated on July 15, 2021.

 

We’re thrilled to be able to start welcoming meetings and events back to Montréal. While some restrictions are still in place, it is entirely possible to plan and execute meetings and events in Montréal.

Here are some answers to questions you might have.

 

How many people are permitted to gather indoors? What about outdoors?

Currently, authorized indoor events are limited to a maximum of 250 people in seated formation. This number applies per room with separate entrances, exits, and sanitary facilities. If that separation is allowed, a facility can accommodate configurations of up to 3500 people indoors.

For outdoor events in auditoriums, stadiums, and other outdoor sites with assigned seating, events such as live music, theatre performances, or sporting competitions can happen before an audience of a maximum of 5,000 people, with no separate sections — as long as physical distancing is ensured (see below).

 

What types of events/programs are allowed?

  • Trainings
  • Meetings with participants that are sitting (the majority of the time)
  • Trade shows and fairs
  • Events with a social aspect in an indoor rented space are limited to 25 people
  • Events with a social aspect in an outdoor rented space are limited to 50 people
  • Sports and recreational activities, including guided lessons and training, are permitted in indoor public places for groups of no more than 25 individuals from different households, including officials, employees, and volunteers.
  • Sports and recreational activities, including guided lessons and training, are permitted in outdoor public places for groups of up to 50 individuals from different households, excluding any officials, staff, or volunteers.

 

What else do I need to know to organize an event in Montréal?

  • A registry of participants is mandatory
  • Buffets are allowed if there is an employee to serve and that the food is separated from the clients with a plexiglass
  • In order to hold a sporting event, a sanitary protocol that meets all the provincial requirements (as well as a duly completed form) must be submitted to the Direction de la santé publique by mail or email. (Note that Montréal is region 6.)
  • Tourisme Montréal can help you find suppliers for COVID-19 testing or temperature checks on-site, as well as recommendations of independent contractors for medical and travel insurance, for a fee.

 

What are the rules around physical distancing?

The Québec Health Ministry indicates that the mandatory distance that must be maintained between people from different households is one metre (three feet). This applies to both indoors and outdoors gathering. For meetings and sporting events (both outdoor and indoor), there must be one unoccupied seat between people from different households. For combat sports, sparring is permitted as long as the rules of public health authorities are respected.

 

Are masks mandatory?

For meetings, attendees must wear medical masks. While in hotels, restaurants, public transport, or other enclosed public spaces, general face coverings are permitted. Masks are mandatory for spectators/delegates of indoor and outdoor activities. Once seated in a private space at an appropriate distance (for example: a meeting room), it is possible to remove the face covering or mask.

 

Are the borders open?

Land and sea borders are currently closed to international travellers (people who do not hold Canadian citizenship or residency). Travel for business or educational purposes is permitted. Consult with the Canada Border Services Agency website for detailed updates.

 

Do I need to quarantine if I travel to Canada?

Mandatory quarantine is not necessary for citizens who have received two government-approved vaccinations. Otherwise, when arriving in Canada travellers will need to stay at a government-approved facility (typically an airport hotel) while COVID test results are verified, and then proceed to a 14-day quarantine.

Find out if you can enter Canada here.

 

Are hotels open?

Yes! Montréal hotels are open and happy to welcome travels, whether for leisure or business. Furthermore, hotel chains have protocols specifically designed to suit the safety needs of their buildings.

 

Can I make reservations at a restaurant for my team?

Possibly! There is currently a maximum of 10 people per table indoors and 20 people outdoors, and this will depend on the restaurant’s layout and capacity. Tables are one metre (three feet) apart outdoors and two metres (six feet) apart indoors. Reach out directly to the restaurant for further details.

 

 

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